NAPS Branch 105
PO Box 9101
Providence RI 02940-9101



What Does TACS really Mean?

We all know the Postal Service loves acronyms, but sometimes I don’t think we take the time to understand what they really mean. TACS has been around well over 10 years now, and if you think for second you will recall it stands for Time and Attendance Collection System. When I talk to some supervisors and managers I start to think it means Time Adjusted Casually System.

How many members are going to find themselves in harms way before we learn our lesson? All to often we have to represent people because they adjusted time to stay off a list, whether it was carriers back by 6 or POT or just overtime. All information entered in TACS has to be accurate and it needs to be backed up by supporting documentation. This could be a 1260, a 3971 or 1017 A or B. Better to have to explain overtime or a late carrier then have the OIG investigate you for fraud and face a possible termination.

I know the District has been pushing no clock ring errors left in the system before you go home. NAPs agrees this should be everyones goal. We need to ensure our employees are always making their correct rings so their time is accurate and we are SOX compliant. We should never tolerate an employee who continually fails to fulfill their obligation of completing correct rings. Mangers and Supervisors don’t have the time  to spend, unnecessarily, in front of the computer fixing rings.

But we all manage human beings and their will be times when rings need to be adjusted. So what do you do if a carrier goes home without an end tour? Do you guess? I would recommend you never enter time without knowing for sure the information is accurate and documented. The correct way to handle this is to wait till the next day and address the employee, then complete a 1260 and enter the ring. If your manager wants you to enter the ring even if you are not sure ask him/her if they want you to put in guess and let NAPs know. 

When I raise this issue with upper management they have two responses:

  1. Some errors are days old and not corrected.
  2. Supervisors are not addressing employees who fail to make clock rings.

All NAPs members have to ensure this is not the case. We need to correct errors as quickly as possible. TACs should be reviewed everyday. We also have to insist our employees meet their job requirements. If you have an employees who fails to end tour one or two days a week or forgets lunch rings on a regular basis then you know something is wrong and it needs to be addressed immediately. This not the same thing as someone who, every once in a while, makes an error.

Adjusting time and entering rings may be easier in the short term, but you're only creating a huge problem for yourself in the long run. The more you just correct rings the more errors your going to find. Creating the need for you to spend more time on TACs when you could be doing one of your many other tasks.

Please remember: All information entered into TACs has to be accurate and documented. 
Thanks for all the great things you do for the Postal Service and our association.

Dean Ambrosino